1.0 OBJECTIVE:
To describe a procedure for the breakdown maintenance of equipments/ instruments.
2.0 SCOPE:
This SOP is applicable for breakdown maintenance of equipments/ Instruments during handling of equipment in day to day routine
3.0 RESPONSIBILITY:
Assistant Engineer/Above shall be responsible for implementation and compliance of the SOP.
4.0 ACCOUNTABILITY:
Manager – Engineering/ Manager- Production/ Head-QA shall be accountable for implementation and compliance of the SOP.
- 5.0 ATTACHMENTS:
Breakdown Request Note -Attachment-I
Service Request Note -Attachment-II
6.0 PROCEDURE:
-
- The user department will intimate the breakdown of the process equipment through “Breakdown Request Note” Format No. Attachment-I
- Affix the “UNDER MAINTENANCE” label on the equipment.
- After receiving of Breakdown request note from the user department, engineering department shall write the name of the person, who is attending to the breakdown.
- The activities carried for completion of the breakdown shall be mentioned in the breakdown request note, which are to be filled by the attended person from the engineering department after completion of the breakdown.
- The user department executive has to certify the condition of the equipment after completion of the breakdown.
- The executive of the engineering department will verify the same and write his justification on remarks column.
- During, watching of process machines, if engineering person observe the chance of breakdown for machine service, he shall inform the concern user department and stop the machine by obtaining the “Service Request Note” Format No. Attachment-I and do the service and then handover the machine for process.
- If the break down time is more than one-hour, the details, time, spares utilization with proper justification of breakdown has to be entered into the “Equipment/ Instrument Preventive Maintenance/ Breakdown History Record”.
- Analyse the reason for continuous breakdown of the process machine due to the problem of machine spares or operation problem and inform the user department with necessary instructions.
Junior Engineer/ above shall update the activity in respective formats of SOP for breakdown maintenance of equipments/ instruments.
7.0 REFERENCES:
In-house
8.0 ABBREVIATIONS:
SOP : Standard Operating Procedure
Engg.: Engineering
QA : Quality Assurance.
9.0 DISTRIBUTION LIST:
Quality Assurance
Production
Engineering
10.0 HISTORY OF REVISION:
| Version No. | Effective Date | Reason for Revision |
Attachment – I
BREAKDOWN REQUEST NOTE
Date: ______________
Department :
Equipment Name :
Equipment ID :
Nature of Breakdown : Mechanical/Electrical/Facility
Requested By/ On: _____________________ Received by/On: _________________________
(User Department) (Engineering Department)
| S. No. | Description of the Breakdown | Breakdown Time | Activities carried out to complete the breakdown | |
| From | To |
Attachment – II
SERVICE REQUEST NOTE
Date: ______________
Department : _______________________________________
Equipment Name : _______________________________________
Equipment ID : _________________________ Equipment Model: ______________________
Requested By/ On: __________________________ Request Received by/On: _________________
(User Department) (Engineering Department)
Breakdown time : From _______________ to ______________
Nature of Service: Internal / External Service provided by/ On: ___________________
Company name of service provider: _________________________________________
| S. No. | Reason for requirement of Service | Activities carried out to complete the breakdown |
