SOP FOR RECEIVING, DISTRIBUTION, TESTING & REPORTING OF PACKING MATERIAL

SOP FOR RECEIVING, DISTRIBUTION, TESTING & REPORTING OF PACKING MATERIAL

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1.0  OBJECTIVE

To lay down a standard procedure for receiving, distribution, testing and reporting of all Packing materials.

2.0    SCOPE

This procedure is applicable for receiving, distribution, testing and reporting of all packing materials in Quality Control Laboratory

3.0   RESPONSIBILITY

  • Officers / Executive – Quality Control.

4.0    ACCOUNTABILITY

  • Manager- Quality Control and Head QA shall be accountable for compliance of this SOP.

5.0    ATTACHMENTS

Format for Packing material inward register                                        Attachmnent-I

6.0   PROCEDURE

  • Officer Quality Control shall receive the Packing Material Intimation slip from Packing Material Store   along with Certificate of Analysis. Officer Quality Control shall make entry in the Packing material inward register and allocate the AR No. as per Format-SOP/QC/004/FT01-00.
  • Officer Quality Control shall make entry generate AR No. according to inward register.
  • Officer Quality Control / designated for sampling shall draw the Packing material sampling from packing material store as per SOP of packing material sampling.
  • Drawn sample shall be handed over to Executive Quality Control for Distribution.
  • Executive Quality Control shall distribute the sample to analyst for analysis on the basis of priority in consultation with warehouse and production departments.
  • Executive Quality Control/Above shall hand over the sample to analyst.
  • After distribution of work, analyst shall analyze the samples as per approved specifications and Standard Testing Procedure and record the details in respective Analytical Record as per format.
  • Average weight, dimensions & GSM shall be done for five different samples.
  • For shipper (C-Box) GSM shall be done for one sample.
  • Attach all the raw data, weights, readings & other supportive document with obtained Analytical Record during the testing.
  • After completion of testing, the analyst must complete and sign the Analytical Record and all the supportive documents.
  • After completion of the Analytical Record and other document, Executive Quality Control shall prepare COA as per format.
  • The COA shall be checked and signed by the analyst after comparing it with the Analytical Record.
  • Executive-Quality Control shall review the Certificate of Analysis, forward to Head Quality Control for final approval.
  • After reviewing and signing of COA, Head Quality Control will approve the same.
  • A copy of approved COA shall be forwarded to packing material store.
  • Executive Quality Control shall release the material.
  • In case of any discrepancy during analysis analyst shall inform to Executive Quality Control.
  • REFERENCES

             In-house

  • ABBREVIATIONS

SOP: Standard Operating Procedure

QC: Quality Control.

COA: Certificate of Analysis

FT: Format.

GSM: Gram square metre

QA: Quality Assurance

  • DISTRIBUTION LIST

     Quality Assurance Department

Quality Control Department

  1. HISTORY OF REVISION
Version No. Date of Revision Reason for Revision

 

 

SOPs